How it works
From notice to decision, with nothing to collect by hand.
Eight stages, in the order they happen. What Bekom does at each, and what you do.
- 1
Before your first notice: verification
A person at Bekom confirms who your organisation is before anything you publish reaches a supplier. Suppliers can spend weeks on a response, and a notice from a buyer nobody checked is the fraud this platform exists to prevent. You can draft as much as you like while it is under way.
- 2
Write the notice
Reference, title, scope, closing date and, if there is one, the briefing: when, where, and whether attendance is compulsory. Bekom refuses a compulsory briefing without a date, and a briefing on or after closing, because suppliers could not act on either.
- 3
Say what a bid must contain
Switch on electronic bids and list the sections: tax clearance, pricing schedule, technical proposal, whatever you need, each marked required or optional, with a line on what you expect in it. "Anything else" is always added at the end. Once published, the sections are fixed, so every bidder works from the same list.
- 4
Publish
Bekom shows the price before anything goes out (your first notice is free), and publishes once you confirm. From that moment the notice is what every bidder works from: a change goes out as an addendum everyone sees, not as a quiet edit.
- 5
It reaches suppliers who fit
Suppliers whose profile, registrations and documents match your notice are told about it, with the binding deadline first: a compulsory briefing ahead of the closing date. Questions come to you through Bekom, and your answers can be shared with every bidder.
- 6
Bids arrive, sealed
Each supplier uploads any number of files under your sections, each labelled and described, and signs the bid: a named person, their capacity, a typed signature and optionally a drawn one, recorded with a fingerprint of every file. Until closing you see only how many sealed bids exist, never who or what.
- 7
Open and review
At the closing minute the bids open. For each file: accept it, reject it with a reason, or ask for a new version. The bidder is notified, a requested version comes back to you to review, and every earlier version stays. Comments run on each file, so the reasoning sits next to the document it is about.
- 8
The record
Who published what and when, every bid and its signature, every version, review and comment, kept together. It is there for an internal audit or a supplier who asks why, without reassembling a paper file.